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Candidate Management Tools for Recruiters

Build more successful teams by attracting and engaging your top candidates.

Top talent is always in demand, which makes having the best recruiting and candidate management tools all the more important. With the right applicant tracking software, you can more effectively engage candidates — especially the top candidates — during the recruiting process, giving them a great experience.

The right recruiting software and candidate management tool is integral to both employer branding and to effective recruiting. Top Echelon Recruiting Software provides everything you need to accomplish both goals.

Automate & Streamline Your Recruitment Process

One of the biggest benefits of Top Echelon Recruiting Software’s CRM is its ability to automate and streamline your recruitment process. Time is money, as they say, and organizations can receive hundreds of applicants for every job opening. An applicant tracking system (ATS) allows the organization to electronically screen the resumes, narrowing the field of viable candidates. The more time you can save during the process, the more quickly you can find the best candidates for your open positions. The more quickly you find them, the faster you can hire them and make them a part of your growing team.

Top Echelon Recruiting Software is a candidate management and applicant tracking tool that represents one of the most powerful and affordable recruiting solutions on the market. Using an ATS to source, recruit and hire candidates for open positions gives your recruiting process a huge advantage.

Additionally, an applicant tracking system provides more efficient communication between all parties involved in the recruiting process. This helps to prevent miscommunication, wasted time and mistakes from being made. Furthermore, an ATS represents a non-discriminatory way to initially screen job candidates for open positions — keeping organizations compliant in their hiring practices.

Our ATS can benefit both recruiting agencies and corporate HR organizations. Each party might customize and apply our applicant tracking system in a different way, but the goal is the same: to find and hire the best person for the job.

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Easily Manage Applicants Through Every Step of the Hiring Process

In order to easily manage applicants and candidates throughout the hiring process, an ATS must be mobile-friendly. Just about everybody on the planet has a smartphone these days, and that’s especially the case for Millennials and members of Generation Z.

Top Echelon Recruiting Software’s CRM tool has a fully functional mobile-friendly version of its software that allows recruiters to perform important tasks on their smartphone or mobile device when they’re away from their desk or outside the office. Whether you’re working from your office or on the go, below are seven steps to easily manage applicants through every step of the hiring process:

Step 1: Create Candidate Profiles for Each Position

This is the first step in attracting top candidates. After all, you can’t fill a position with the right talent until you have discovered that candidate and validated their skill set.

With Top Echelon Recruiting Software’s CRM, you can create templates for custom job listings and applications. You can also distribute job postings to multiple platforms and job boards. In fact, with Top Echelon Recruiting Software’s automation tools, you can post those same open positions on your organization’s website. Top Echelon’s job posting service ensures your open positions will be seen on large job boards around the Internet for even more exposure.

Step 2: Easily Track and Search for Candidates.

Top Echelon Recruiting Software’s CRM allows you to easily track and search for candidates. In fact, our software has many candidate management tools and features designed to help you do so while streamlining the recruiting process to save time.

It all starts with resume parsing and resume management. With this feature, Top Echelon Recruiting Software pulls out important data points from the resume and builds a record (contact information, work history, education, certifications and customized tags). You can then employ the applicant tracking software’s robust candidate and keyword-searching capabilities. For example, you can search specifically on experience, geographic location, education and skills.

In addition, Top Echelon Recruiting Software offers a candidate management tool in the form of mass email functionality that allows recruiters to create email templates that not only provide more targeted messaging, but also save time in the process. Our software gives you the opportunity to track candidates from the time they enter your CRM all the way to the end of the process — when the candidate accepts an offer of employment and fills an open position.

Step 3: Review and Refine Candidate Options

When it comes to reviewing and refining candidate options, Top Echelon Recruiting Software offers easy keyword and radius searching in the following dynamic ways:

• A flexible results list, including filters, sorting and the ability to choose the columns that are either displayed or hidden.
• A record preview in the results lists, allowing you to view results in one place.
• Highlighted search terms, allowing for quick review.
• Ability to save searches.
• Our Boolean Builder — assisting in building targeted keyword search strings.
• Mass actions such as emailing, adding to a Hotlist or Pipeline and logging and scheduling activities.

Step 4: Create a Successful Interview Process

The interview stage is vital to the success of the recruiting and hiring process. To effectively track candidates throughout the recruitment process, it’s also important to be able to easily schedule the activities that occur during that time.

Top Echelon Recruiting Software’s applicant tracking systems help users move candidates through the interview stage, allowing them to add notes and comments to records. This benefits the entire recruiting and hiring team, since each member of the team can see what has happened to that point, including the trail of communication and who was involved.

As every recruiter knows, the sooner that you can present qualified candidates to hiring managers, the more quickly you can schedule interviews and accelerate the process. As always in recruiting, speed is a critical component.

Step 5: Hire the Right Candidate

Speaking of speed, organizations don’t just want to hire the right candidate; they want to hire the right candidate in the shortest amount of time possible. The longer that an important, high-level position remains unfilled, the more productivity (and money) the organization is losing.

This is where Top Echelon’s applicant tracking software shines. With its array of powerful, yet easy-to-use applicant tracking and management features, you can get candidate information into the system, search that information quickly and incorporate that information into every stage of the recruiting process with ease and efficiency.

Step 6: Get Detailed Reporting and Insights

You can’t expect the best results if you’re not inspecting your recruiting process along the way. With Top Echelon Recruiting Software, you can run reports in three areas:

With TE Recruit’s CRM software for recruiters, managers and users, with permission, can run reports in three areas:

• Recruiter Activity
• Job Order Pipelines
• Placement Tracking

Top Echelon Recruiting Software’s placement reporting gives you the ability to review key metrics, including: time-to-fill, source reporting and total fees. In addition, advanced search parameters can also be used to bring back lists of records with very specific criteria.

Step 7: Automate and Refine Your Recruitment Workflow

Top Echelon Recruiting Software is all about automating and refining your recruitment workflow. The main way our software does that is with our customization feature.

This feature is most useful when considering job order pipelines. For example, you can:

Create customized stages to mirror your placement workflow.
Use the list for executing mass actions, including sending emails, submitting to a hiring manager or building a call list in your planner.
Record and track important details for your filled jobs when you reach the placement stage.

Top Echelon Recruiting Software is the best software on the market because of the flexibility and customization it offers. When you use Top Echelon, you can work the way that you want to work, when and how you want to work!

Get Started With Top Echelon Recruiting Software

Read Customer Reviews

Top Echelon Recruiting Software is rated 4.5/5 based on 182 reviews on

Average User Rating of 4.5/5

Based on 165 Reviews

Average User Rating of 4.5/5

Based on 165 Reviews

Average User Rating of 4.5/5

Based on 165 Reviews

Average User Rating of 4.5/5

Based on 165 Reviews

“I have used Big Biller since January 2015 and I loved the ease of set up and use from the beginning. They have constantly upgraded the system to make it more user friendly. Tech support is always available to help guide you through any issues you might have and are incredible kind.”

Kelly D.

Staffing & Recruiting

“This is the most complete, ideal recruiting software for my needs. It’s features are comprehensive enough I don’t have to do any customizing for my business.”

Michael M.

Founder, Managing Partner

“Easy to use and intuitive. You don’t have to make extra clicks to get to the relevant info, all you have to do is scroll.”

David S.

Executive Recruiter

“Big Biller is essential in managing our recruit leads, keeping an easily accessible database with seamless user to user viewing and management of recruits. The ability to create and archive recruit lists is really great when manual follow-ups aren’t created, and it helps keep our team organized.”

Autumn E.

Staffing & Recruiting

“The workflow is very simple. It allows a recruiter to focus on recruiting and not spend a lot of time on data management. The support you get from Big Biller is great, and I really like the chat feature with the technical folks.”

Jamie R.

Staffing & Recruiting

“I have used this product since the creation of my company. I was introduced to it by a friend in the recruiting business who liked it. It is an excellent system to use whether you are a single recruiter or have multiple users. Easy to navigate.”

Joe F.

Staffing & Recruiting