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Recruiting Software Tools

Explore the robust set of tools that comes with Top Echelon Recruiting Software.

As technology continues to evolve with each passing year, there are more and more recruiting software tools becoming available to recruiting agencies and corporate HR organizations. Having choices is good, but the key to making those choices is to identify exactly what your needs are and then align them with a recruiting software that will meet those needs to the greatest degree possible.

When Do You Need to Use Recruiting Software?

As a recruiter, your number one goal is to fill open positions quickly and with the best talent. The top software packages in the profession are powerful and flexible enough to be used by small agencies, mid-sized firms and corporate HR organizations.

When it comes to filling open positions, speed is of the essence. The more quickly you can move, the more quickly you can find the right candidate. Consequently, the overriding value of the best recruiting tools is their ability to help you automate and optimize the recruitment process.

When you consider the entire recruitment process, it includes all of the steps necessary to successfully identify, engage and hire job candidates in the employment marketplace. 


Resume screening

Interviewing (phone and face-to-face)

Evaluation and testing


Your goal is to find the best candidate in the shortest amount of time. The right recruiting software can help you accomplish that, mainly because it helps:

Save time

Stop spending time doing things that could be automated with software. Devote more of your time to the tasks that matter the most.

Save time and increase productivity

Time saved by automation has a direct impact on increasing productivity.

Enhance the candidate experience

Find and engage the best talent with efficient communication.

To make all of this happen, you need a recruitment software that will help you to streamline and maximize all of the steps involved in the recruiting process.

Get Started With Top Echelon Recruiting Software

What is Talent Acquisition Software?

Talent acquisition software is any software package that helps employers acquire top talent or helps recruiting agencies find top talent for their clients. This software helps hiring managers or recruiters automate, streamline and optimize the steps of the recruitment process.

The value of talent acquisition software is determined by how comprehensive the software is. In other words, if it doesn’t address ALL of the important aspects of the process, then its value is limited. With this in mind, it can be a good idea to create a recruitment process flowchart for your organization, and when evaluating a talent acquisition software package, compare the components of that flowchart to the recruiter tools that the software offers.

Recruiting Software Improves your Business

Engage candidates more effectively.

The candidate experience is crucial in a candidate-driven market, and that’s why having access to the best recruitment selection tools is necessary. If a candidate’s experience with your organization or recruiting agency is not the best it can possibly be, then they’re going to be at risk of accepting an offer from another employer. They might also accept a counter-offer from their current employer and simply stay where they are. The cold, hard reality is that top candidates are the ones who have the most options and the most leverage in this market.

Onboard candidates as employees more easily.

Once you hire or place a candidate, the journey is not over. That’s because the candidate must be onboarded, and that onboarding process should be comprehensive and thorough. As a result, there are many details of which you must keep track, and one of the best ways to keep track of them is with a talent acquisition software with the best recruiting tools that specifically address the intricacies of the onboarding process.

Source more qualified candidates.

Sourcing candidates is one thing. Sourcing the right candidates is another. Identifying viable candidates early in the process is crucial to achieving a satisfactory result within the anticipated time frame. The more time you have to spend on sourcing the right candidates, the less time you have to focus on actually hiring those candidates.

This is exactly why you must have the best recruiting sourcing tools at your disposal. Top Echelon Recruiting Software provides an applicant tracking system (ATS) and customer relationship management (CRM) functionality, as well as top-of-the-line recruiting sourcing tools, recruitment selection tools and recruiter search tools.

Screen candidates more quickly.

With recruiter search tools, even if you’re able to source more qualified candidates, you still have to screen those candidates to identify the “best of the best.” And once again, it stands to reason that the more quickly you can accomplish this, the more you can streamline the recruitment process steps and achieve optimum results.

Features That Set Top Echelon Recruiting Software Apart

Whether you’re a recruiting agency or a corporate HR organization, there are certain features that you want and need in your recruiting software and online recruitment CRM tool. Some of those features are as follows:

Top Echelon Recruiting Software on Mobile

Top Echelon Recruitment Software is mobile-friendly, which means that it conforms to whatever device you’re using to access your information. That device could be a personal computer, a smartphone or a tablet. As a result, Top Echelon users can track candidates at the office or on the go. This is important, since the sooner you can present qualified candidates to hiring managers, the more quickly you can schedule interviews and accelerate the process.

Website Portal

Top Echelon’s Job Board Integration gives recruiters a tremendous amount of flexibility. In fact, it allows users to:

Post job orders — Add a job in Top Echelon Recruiting Software and have it automatically post directly to your website.
Receive candidate resumes — Candidates who apply to your jobs will have their resume uploaded directly into your Top Echelon account.

Calendar Integration

Top Echelon Recruiting Software helps you to stay on top of important recruiting activities by integrating with both Google and Outlook calendars.

Integrating your Google account with Top Echelon Recruiting Software will automatically push scheduled activities from Top Echelon to your corresponding Google Calendar. From your Google Calendar, you can then determine how you wish to be notified of upcoming events.

Syncing an iCal-compatible calendar with Top Echelon Recruiting Software will automatically push scheduled activities from Top Echelon to your corresponding external calendar of choice.


This is one of Top Echelon Recruiting Software’s most popular features, since it allows users to mold the software to the way in which they run their recruiting desk. Our software gives you the ability to create unlimited custom fields for People, Company and Job Order records. Most of these custom field types are directly searchable, with the exception of text block fields.

Custom fields can be created in the following formats: text, date, drop-down, multi-select, numeric or text block.

Top Echelon Connect Chrome Extension

The Top Echelon Chrome Extension tool for our recruiting software can be added to your Google Chrome browser and is designed to streamline and automate manual data entry. The extension will allow you to import candidates directly from web pages right into Top Echelon Recruiting Software. It will import the text that’s selected, check to see if the record already exists in your database, and if it isn’t, create a new record for you. You can also add the contact to a Pipeline right from the extension to save even more time!

Social Media Recruiting

By using the above-mentioned website portal, recruiters can share jobs on social media, getting more exposure for those jobs and increasing the chances that qualified candidates will see them and apply for them. Specifically, you can post updates about your jobs to LinkedIn, Facebook and Twitter to drive candidates back to the jobs on your website.

Notification System

Top Echelon Recruiting Software also keeps its users on track with its notification system, which flags you when certain tasks and functions are complete. Notifications may include:

  • Records have been added to the inbox of one of your Job Order Pipelines
  • A Contact Import has been completed
  • An Export or Backup you have requested is ready to download
  • A Report you requested is complete and ready to review
  • A requested merge of People or Company records is complete
  • You requested to be notified of a scheduled activity

You have the ability to determine which actions will trigger bell notifications within the software itself and which will trigger email notifications via the Manage Notifications page in your account settings.

Data Management

Top Echelon Recruiting Software helps you keep your data organized with custom tags and classifications. Tags essentially function as a custom coding system for People, Company and Job Order records.

Our recruiting software is configurable, giving you the ability to create your own list of custom Tags for your organization. So when you parse new resumes, we will automatically code the new record with the matching Tags. This way, you can more easily keep skills and other key information up to date for the candidates in your database.

Top Echelon Recruiting Software also inherently weeds out duplicate records to keep your database as clean as possible.

Top Echelon Recruiting Software tools improve your recruitment process. You’ll stay organized, won’t miss activities and will know which stage every candidate is in. The best way to prove this? Get started today.

Get Started With Top Echelon Recruiting Software

Read Customer Reviews

Top Echelon Recruiting Software is rated 4.5/5 based on 182 reviews on

Average User Rating of 4.5/5

Based on 165 Reviews

Average User Rating of 4.5/5

Based on 165 Reviews

Average User Rating of 4.5/5

Based on 165 Reviews

Average User Rating of 4.5/5

Based on 165 Reviews

“I have used Big Biller since January 2015 and I loved the ease of set up and use from the beginning. They have constantly upgraded the system to make it more user friendly. Tech support is always available to help guide you through any issues you might have and are incredible kind.”

Kelly D.

Staffing & Recruiting

“This is the most complete, ideal recruiting software for my needs. It’s features are comprehensive enough I don’t have to do any customizing for my business.”

Michael M.

Founder, Managing Partner

“Easy to use and intuitive. You don’t have to make extra clicks to get to the relevant info, all you have to do is scroll.”

David S.

Executive Recruiter

“Big Biller is essential in managing our recruit leads, keeping an easily accessible database with seamless user to user viewing and management of recruits. The ability to create and archive recruit lists is really great when manual follow-ups aren’t created, and it helps keep our team organized.”

Autumn E.

Staffing & Recruiting

“The workflow is very simple. It allows a recruiter to focus on recruiting and not spend a lot of time on data management. The support you get from Big Biller is great, and I really like the chat feature with the technical folks.”

Jamie R.

Staffing & Recruiting

“I have used this product since the creation of my company. I was introduced to it by a friend in the recruiting business who liked it. It is an excellent system to use whether you are a single recruiter or have multiple users. Easy to navigate.”

Joe F.

Staffing & Recruiting