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7 Important Questions to Ask Before You Hire a Virtual Recruiter

by | Jul 19, 2019 | Owner Issues, Top Echelon Blog

As an agency owner, hiring recruiters is tough enough. But what if you’re thinking about hiring a virtual recruiter?

Well, that increases the degree of difficulty even more. As if you didn’t have enough to worry about. However, if you can find the right person, then hiring a virtual recruiter could be exactly what you need to increase your agency’s overall revenue, and ultimately, your profits.

What is a virtual recruiter?

We’re not talking about a virtual recruiter for an employer, basically a corporate recruiter or internal recruiter. No, we’re talking about a virtual recruiter who works for an independent, third-party recruiting agency. When viewed within this context, a virtual recruiter is a recruiter who works remotely or online at a location other than the physical location of the recruiting agency.

But what if the agency has no physical location, you ask? Well, that does happen. How it happens is that an agency owner works in an office in their house. Because they have no office and they want to grow their business, they hire a virtual recruiter, who more than likely also works in an office in their house. So everybody is in their house, happy to be working and making money as recruiters.

But back to the issue at hand: how can you make sure that you hire the right person as a virtual recruiter? To help us answer this question, we’re going to draw upon the wisdom of recruiting industry trainer Gary Stauble. Gary is the principal consultant for The Recruiting Lab, a coaching company that assists firm owners and solo recruiters in generating more profit in less time.

In fact, to help answer that question, Stauble advocates asking seven questions before hiring virtual recruiters:

1. How will you keep them loyal once they are successful?

This is one of the most important questions to ask when considering whether to hire a virtual employee. Average tenure is one of the biggest indicators as to the health of any recruiting firm. The average turnover in brick and mortar firms nationwide is around 80%. This means if you are an average firm and you hire ten new recruiters this year, you will have two of them left at the end of 12 months.

In a virtual model it is even harder to keep recruiters loyal and inspired. I don’t have any statistics for turnover with virtual recruiters but the experiences I’ve witnessed with my coaching clients leads me to think it is much greater than that of traditional businesses.

If someone is working for you in Los Angeles and your firm is based in Florida, at some point that employee starts to ask, “What do I need them for?” This is a legitimate question. What do they need you for? The answer to that question is one that you must pre-meditate before you hire your first virtual employee.

Here are a few benefits that you can offer:

  • Vision, inspiration, and a team environment
  • Training materials, seminars, and professional development
  • Activity bonus
  • Equity or profit sharing
  • Salary or draw
  • Collaboration, splits, and closing support
  • Technology tools, database
  • Retirement plan
  • Recognition
  • Good equipment
  • Health plan

2. What kind of accountability will you have?

Danny Cahill has said, “Recruiters don’t do what you expect, they only do what you inspect.” This is true when you have a manager hovering in an office and is doubly true when you have virtual recruiters. Rock-solid activity tracking and reporting are vital for a successful virtual firm. You’ll need specific activity goals, a realistic tracking system, daily reporting, and follow-up by management.

3. What kind of database system will you have?

In order to have a solid foundation for communication and data capturing, you will need a robust online recruiting database. The Big Biller recruiting software is one such system. Be sure to look for features that are tailored to a virtual model when selecting your system and also look for companies that offer training.

4. What kind of phone system will you have?

Luckily, technology for virtual phone systems has improved greatly over the years. Your phone system is your showroom so you want to be sure that it is as professional and reliable as possible. Features you will want to have are: individual extensions, call hunting, hold music, and if possible, call tracking. You can get these features through several providers such as Vonage.

5. How will you protect your assets?

Let’s face it, if someone’s working from you from their home office and he wants to steal your database, there’s not a lot you can do about it. However, you must exhaust every option available. Good database systems will give the owner a number of security features and some will prevent users from being able to copy more than one page at a time. You will also want to consult an attorney regarding the appropriate language in your employment agreement to protect your database and to any attempts at breaking a non-compete agreement.

6. How will you pay your virtual recruiters?

If you make someone 100% commission, why wouldn’t your recruiter quit and open a competing firm on his own once he starts billing? There are a lot of ways to compensate but if someone is working virtually, generally you would give them less guaranteed money than usual. A small salary or draw is a reasonable approach and you could also integrate an activity bonus, as well.

7. Will they be employees or independent contractors?

I’m not a legal expert but my understanding is that there are a lot of potential pitfalls to bringing recruiters on as independent contractors. The IRS wants employees to be paid as employees, not as contractors. Their rules are set up in a way to make it very hard to for our industry to use independent contractor status for recruiters. For instance, if your virtual employee is a contractor, he should be able to do the same work that he does for you for one of your competitors. In addition, I do not think you can require activity reporting from a contractor. If you want to be safe, hire the person as an employee with a $1,000 draw and you’ll be able to sleep better at night.

The seven questions above are just a few of the many questions you must answer before you think of hiring a virtual employee. Too often I get called in as a consultant after the person has been brought on board and there is already a problem with the arrangement. The virtual model can work well but it requires more forethought, planning and follow up than a traditional brick and mortar business.

Virtual recruiter? Virtual recruiter training!

Top Echelon offers a free monthly webinar as part of its Recruiter Coaching Series. After the webinars are over, we post the recorded version of the webinars in our Recruiter Training Library. These webinars touch upon a variety of recruiter-related topics. These topics deal with both candidates and clients. As always, our goal with these webinars (and corresponding videos) is to help recruiters make more placements.

Gary Stauble has two videos in the Top Echelon Recruiter Training Library. These videos are listed below. Click on the title of each video for access:

In addition to training and webinars, Top Echelon offers other recruitment solutions. These solutions include the following:

For more information about Top Echelon and the products and services that it offers, visit the Top Echelon website by clicking here.

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