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7 Best Recruiting Tools for HR: Top Features and Functionality

by | Jun 27, 2023 | Recruitment Software

It doesn’t matter the state of the job market or economy. Hiring top talent is NOT easy. That’s what makes online recruiting tools for HR so vital to the success of organizations.

After all, the members of the Human Resources department are arguably the busiest employees at any company. They have a lot to do, and hiring represents just one of their areas of responsibility. So it makes sense to use online recruiting tools that will make their life easier. (Not to mention allow them to hire the best job candidates.)

But once again, we don’t want to get ahead of ourselves. Let’s define what it is that we’re talking about. Before we talk about what it is that we’re defining.

What are recruitment tools?

Specifically, let’s define recruitment tools. What are recruitment tools?

Recruitment tools refer to a set of software applications, platforms, and technologies designed to streamline and optimize the process of talent acquisition within an organization. These tools are specifically tailored to assist HR professionals in sourcing, attracting, evaluating, and hiring candidates effectively and efficiently.

Recruiting tools encompass a wide range of functionalities and features that address various aspects of the recruitment process. As you might imagine, we’ll be discussing these functionalities and features in more detail.

For example, HR tools for recruitment often include applicant tracking systems (ATS). These serve as centralized databases for managing job postings, candidate applications, and related hiring information.

Furthermore, digital recruiting tools may encompass recruitment marketing software, which focuses on promoting an organization’s employer brand and attracting qualified candidates. In addition, they also offer candidate relationship management (CRM) functionalities, personalized communication, and analytics to measure the effectiveness of recruitment campaigns.

In addition, HR tools for recruitment may integrate artificial intelligence (AI) and machine learning (ML) algorithms to enhance candidate sourcing, resume screening, and matching processes. These technologies enable HR professionals to identify potential candidates based on predefined criteria, skills, and qualifications.

Overall, recruiting tools for employers play a vital role in simplifying and optimizing the talent acquisition process. By automating repetitive tasks, improving candidate experience, and providing data-driven insights, these tools enable HR professionals to focus on strategic decision-making, fostering stronger employer-candidate relationships, and ultimately securing top talent for their organizations.

Types of tech recruiting tools for HR

The field of Human Resources has undergone a significant transformation in recent years, primarily due to advancements in technology. This transformation in technology has directly affected the realm of recruiting. As a result, HR professionals now have access to a wide array of powerful digital recruiting tools for employers. These tools streamline and enhance the recruitment process, enabling them to attract top talent more efficiently.

But what are the main types of HR tools for recruitment? What’s that? Why are we asking you when you are the ones who asked us? Great question.

Below are seven of the most prominent tech recruiting tools for HR available today:

#1—Applicant tracking systems

Applicant tracking systems are one of the foundational tools used by HR professionals in modern recruitment processes. An ATS enables organizations to manage and streamline the entire hiring process, from receiving applications to onboarding successful candidates.

These systems automate repetitive tasks such as resume screening, interview scheduling, and candidate communication. This frees up valuable time for HR teams to focus on higher-value activities. Furthermore, an ATS provides a centralized database to store candidate information, making it easier to search and track applicants throughout the hiring process.

#2—Job boards and social media platforms

Job boards and social media recruitment tools have revolutionized the way companies advertise job openings and connect with potential candidates. Websites like LinkedIn, Indeed, and Glassdoor have become go-to destinations for job seekers and have significantly expanded the reach of job postings.

HR professionals can now tap into vast talent pools, access passive candidates, and target specific demographics or skill sets through these platforms. In addition, many job boards and social recruiting tools offer features like resume databases, employer branding tools, and applicant filtering options. This enables HR teams to find the best-fit job candidates more efficiently.

#3—Candidate relationship management systems

Candidate relationship management systems have emerged as powerful tools for managing and nurturing relationships with prospective candidates. CRM systems allow HR professionals to build talent pipelines, track candidate interactions, and personalize communication with individuals who may be a good fit for future positions.

These systems enhance candidate engagement by providing personalized content, such as job recommendations and updates on the hiring process. By nurturing relationships with potential job candidates, HR teams can establish a strong talent pool and reduce time-to-hire when positions become available.

#4—Video interviewing platforms

The rise of remote work and globalization has necessitated the adoption of video interviewing platforms. These tools enable HR professionals to conduct interviews with candidates who are located in different geographical regions, eliminating the need for travel and reducing logistical challenges.

Video interviews offer a more convenient and cost-effective solution for both parties involved in the recruitment process. In addition, many platforms provide features like automated interview scheduling, live or pre-recorded interviews, and collaboration tools that facilitate evaluation and feedback sharing among hiring teams.

#5—Skill assessment tools

Skill assessment tools play a crucial role in evaluating a candidate’s technical abilities and aptitude for a specific role. These tools go beyond traditional resumes and interviews by providing objective data on a candidate’s skills and competencies.

From coding challenges to psychometric tests, skill assessment tools offer HR professionals an opportunity to gauge candidates’ capabilities accurately. Some platforms even employ machine learning algorithms to analyze and interpret the assessment results, providing insights into a candidate’s strengths and areas for development.

#6—AI-powered recruitment chatbots

Recruitment chatbots, powered by artificial intelligence, have become increasingly popular in automating candidate engagement and providing immediate responses to inquiries. These chatbots can handle initial screening questions, provide information about the company and job requirements, and schedule interviews.

By leveraging natural language processing, chatbots can engage in real-time conversations, ensuring a seamless candidate experience. They also help alleviate the administrative burden on HR teams and enable around-the-clock candidate engagement.

#7—Data analytics and reporting tools

Data analytics and reporting tools have transformed HR’s ability to make data-driven decisions throughout the recruitment process. By collecting and analyzing recruitment data, HR professionals can gain insights into the effectiveness of their sourcing strategies, identify bottlenecks in the hiring process, and evaluate the quality of hires. These tools offer metrics such as time-to-fill, cost-per-hire, source of hire, and candidate conversion rates. This enables HR teams to optimize their recruitment efforts and allocate resources more effectively.

The evolution of digital recruiting tools for HR has revolutionized the way organizations attract and acquire talent. By leveraging these new recruiting tools, HR professionals can streamline administrative tasks, reach a wider talent pool, evaluate candidates more objectively, and make data-driven decisions. As technology continues to advance, it’s vital for HR teams to stay informed about the latest hiring tools and adapt to the changing landscape of talent acquisition. That way, they can remain competitive in attracting and retaining top talent.

Benefits of innovative recruiting tools for HR

Okay, so we know what recruitment tools are. We know about the main types of recruiting tools for employers. But what about the actual benefits of using them? Ah, yes . . . this is where we get down to the “nitty-gritty,” as they say. (Although we still have no idea who “they” are.)

In actuality, these powerful software applications and platforms offer a plethora of benefits that help HR professionals attract, evaluate, and hire top talent efficiently. Overall, they enhance HR strategies and contribute to the overall success of organizations.

And speaking of which, below are seven benefits of using innovative recruiting tools for HR:

#1—Improved efficiency

One of the primary benefits of recruitment tools is the significant improvement in operational efficiency. These tools automate time-consuming tasks such as resume screening, candidate tracking, and interview scheduling, reducing manual efforts and freeing up HR professionals to focus on strategic activities.

With applicant tracking systems, HR teams can centralize candidate information, streamline communication, and simplify the entire hiring workflow. This enhanced efficiency allows recruiters to handle a larger volume of applicants, accelerating the hiring process and ensuring prompt candidate engagement.

#2—Enhanced candidate experience

Recruiting tools for employers play a crucial role in creating a positive candidate experience. User-friendly interfaces, mobile-responsive job applications, and personalized communication channels help candidates navigate the recruitment process seamlessly. Automated notifications and updates keep candidates informed about their application status, fostering transparency and reducing anxiety.

In addition, recruiter tools with robust marketing features enable organizations to showcase their employer brand effectively, providing candidates with insights into company culture, values, and opportunities. By prioritizing candidate experience, innovative recruiter tools help organizations attract top talent and build a strong employer brand.

#3—Access to a larger talent pool

Recruitment tools expand the reach of HR professionals by enabling them to tap into a larger talent pool. With the ability to distribute job postings across multiple platforms, including job boards and social media networks, organizations can attract candidates from diverse backgrounds and locations.

Furthermore, some recruiting tools for employers leverage AI and machine learning algorithms to identify suitable candidates based on predefined criteria and skill sets. This increases the likelihood of finding the right fit for specific roles. By broadening the talent pool, organizations increase their chances of discovering hidden talent and accessing candidates who may not have otherwise come across their job openings.

#4—Data-driven decision-making

Recruitment tools provide HR professionals with valuable data and analytics that support data-driven decision-making. Through comprehensive reporting and analytics features, these tools offer insights into key recruitment metrics, such as time-to-hire, cost-per-hire, and source of hire.

These metrics help HR teams assess the effectiveness of their recruitment strategies, identify areas for improvement, and optimize their hiring processes. By leveraging data, HR professionals can make informed decisions, implement targeted recruitment campaigns, and allocate resources more effectively.

#5—Streamlined collaboration

Recruiter tools facilitate seamless collaboration among HR professionals, hiring managers, and interviewers. Through centralized platforms, teams can access candidate profiles, leave comments, and share feedback, fostering effective communication and collaboration.

Automated interview scheduling features ensure that all relevant stakeholders are informed and available, reducing scheduling conflicts and delays. By enabling real-time collaboration, these tools enhance the efficiency of the hiring process, improve communication among team members, and ultimately lead to better hiring decisions.

#6—Compliance and diversity initiatives

Recruitment tools assist organizations in maintaining compliance with relevant employment laws and regulations. These tools often include features that support data privacy, security, and equal opportunity employment practices. They help HR professionals adhere to fair hiring practices, such as blind resume screening or structured interview processes, which promote diversity and minimize unconscious bias.

In addition, recruiting tools can generate reports and documentation to ensure organizations meet legal requirements and demonstrate their commitment to fair and inclusive hiring practices.

#7—Continuous improvement

Recruiter tools enable organizations to continually assess and improve their talent acquisition strategies. The availability of analytics and performance metrics empowers HR professionals to evaluate the effectiveness of their recruitment efforts and identify areas for enhancement.

By analyzing data on candidate sourcing, conversion rates, and candidate feedback, organizations can make data-driven adjustments to their recruitment strategies, refine their employer brand, and optimize their hiring processes. This iterative approach allows organizations to stay agile, adapt to changing market conditions, and maintain a competitive edge in talent acquisition.

Tech recruiting tools offer a multitude of benefits that enhance HR practices and elevate talent acquisition strategies. By leveraging the power of recruiter tools, HR teams can streamline their recruitment efforts, make informed decisions, and create a positive impact on the overall success of their organizations in today’s competitive job market.

The best recruiting tools for HR

Now of course, there’s a difference between using the best recruiting tools for HR and using “any old tools.” As the demand for top talent intensifies, HR professionals are turning to highly rated and the best recruiting tools to streamline their recruitment processes. That’s because these tools play a pivotal role in enhancing efficiency, improving candidate experience, and driving data-driven decision-making.

With all of this in mind, below are some of the most highly rated recruiting tools in the world of employment. These tools have garnered praise from HR practitioners, revolutionizing talent acquisition strategies across various industries. So without further adieu, below are seven of the best recruiting tools for HR:


Lever is a widely acclaimed recruiting tool that offers a comprehensive applicant tracking system combined with powerful recruitment marketing capabilities. This recruiting platform enables HR teams to streamline the entire hiring process, from sourcing and applicant management to interview scheduling and candidate engagement.

Its intuitive interface and collaborative features facilitate seamless communication between hiring managers and recruiters, ensuring a smooth and efficient recruitment journey. Lever also provides insightful analytics and reporting tools, empowering HR professionals to make data-driven decisions and optimize their recruitment strategies.


Greenhouse is a highly regarded recruitment platform that focuses on enhancing the candidate experience while providing robust hiring solutions for HR teams. With features like customizable job posting templates, interview kits, and collaborative evaluation tools, this recruiter platform helps streamline the hiring process and ensures a consistent and efficient candidate evaluation.

The platform’s candidate-centric approach, combined with its advanced analytics capabilities, allows HR professionals to make informed decisions, measure recruitment performance, and continually improve their hiring processes.


Workable is a popular recruiting tool known for its user-friendly interface, flexibility, and extensive integrations. It offers an end-to-end solution that covers job posting, applicant tracking, interview management, and collaborative hiring.

Workable simplifies the recruitment process by automating manual tasks and centralizing candidate data, enabling HR professionals to streamline their workflows and focus on finding the best-fit candidates. This recruiting application also integrates with various job boards, social media platforms, and HR systems, ensuring a seamless recruitment experience for both recruiters and candidates.


JazzHR is a highly rated recruiting software that caters to the needs of small and medium-sized businesses (SMBs). It offers a range of features, including job posting, applicant tracking, interview scheduling, and candidate evaluation.

JazzHR’s user-friendly interface and customizable workflows make it accessible to HR professionals with varying levels of technical expertise. The tool also provides collaborative features, such as resume parsing, candidate scoring, and integrated communication, to enhance team collaboration and streamline the hiring process for SMBs.


SmartRecruiters is an enterprise-grade recruiting tool that combines an applicant tracking system with recruitment marketing capabilities. It enables HR teams to manage the end-to-end recruitment process efficiently.

SmartRecruiters offers features such as AI-powered candidate matching, interview scheduling, and robust analytics to optimize recruitment strategies. The platform’s focus on candidate experience, combined with its extensive integrations and automation capabilities, has made it a preferred choice for large organizations seeking a scalable and user-friendly recruiting solution.

Top Echelon Software

Top Echelon Software is highly regarded as a recruiting tool for HR due to several key reasons. First, its comprehensive applicant tracking system simplifies the hiring process by offering features such as resume parsing, candidate management, and interview scheduling. These functionalities streamline administrative tasks and allow HR professionals to focus on strategic decision-making.

Second, Top Echelon Software emphasizes collaboration and communication among hiring team members, enabling seamless coordination and feedback exchange. Its intuitive interface facilitates efficient collaboration, ensuring a smooth hiring workflow.

Third, Top Echelon Software offers powerful candidate sourcing capabilities, allowing recruiters to expand their talent pool and find qualified job candidates quickly. With integration options for various job boards and social media platforms, recruiters can reach a wider audience and attract top talent.

That’s the good news. The great news is that you can get free recruitment software for 15 days as part of your trial of Top Echelon Software’s recruiting tools for HR.

But wait, there’s more! You can also request a recruiting software demo of Top Echelon’s rich features and diverse functionality.

If you’re still not convinced, then check out our recruitment software pricing page for more information about Top Echelon’s industry-leading affordability.

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