In the world of recruiting, communication speed and clarity can make the difference between closing a deal and losing a top candidate. For agency recruiters and search consultants, reaching candidates and clients instantly isn’t a luxury. It’s mission critical. Email has its place, but there’s a communication channel that cuts through the noise, delivers higher engagement, and drives faster results: text messaging.

TE Recruit™, Top Echelon’s top-rated all-in-one ATS and CRM for recruiting agencies, brings advanced text messaging capabilities directly into your workflow. The result? Faster responses, better recordkeeping, higher placement rates, and happier clients.

In this article, we’ll explore exactly how TE Recruit’s texting features can help you build stronger relationships, win more business, and run a more efficient desk — all while staying compliant and organized.

The Problem: Slow, Scattered, and Missed Communications

Recruiters have always relied on fast follow-up, but the tools we use haven’t always kept up with candidate and client expectations.

• Emails get buried — the average open rate hovers around 20%.

• Phone calls often go unanswered — especially from unknown numbers.

• Personal cell phones blur boundaries — candidates texting at midnight, no centralized record of conversations, and privacy concerns for recruiters.

In today’s mobile-first world, candidates and hiring managers expect near-instant communication. And yet, too many recruiters are still relying on slow, outdated, or fragmented systems.

The result? Delayed responses, missed opportunities, and disorganized communication logs that make it hard to track progress.

The Solution: Integrated, Professional Text Messaging in TE Recruit

TE Recruit solves these problems by giving you a dedicated business texting line directly inside your ATS/CRM — no personal phone numbers, no switching between apps, and no lost records.

Here’s what makes TE Recruit’s texting stand out:

1. Dedicated Business Number – Keep your personal number private. If someone calls your texting number, they’ll get an automated message with your main business line.

2. One-to-One Messaging – No mass blasts. Every text is a personalized, relevant message, reducing spam risks and building genuine connections.

3. Message Templates with Merge Fields – Pre-build messages that automatically insert candidate names, job titles, current employers, and more for a personal touch at scale.

4. Automatic Activity Logging – Every text sent or received is automatically saved to the candidate or client record. No more manually copying conversations.

5. Pro-Tier Automations – Trigger texts when you move candidates through pipeline stages or add contacts to hotlists, saving time and ensuring consistent follow-up.

6. Compliance Support – Built-in opt-out management and alignment with A2P 10DLC regulations to protect your sender reputation.

This isn’t just another texting tool. It’s a fully integrated communication system that lives where you already manage your recruiting workflow.

Why Text Messaging Works So Well in Recruiting

The statistics speak for themselves:

• 98% open rate for text messages, compared to 20% for email.

• 90% of texts are read within three minutes of receipt.

• 66% of candidates say they respond to text messages.

When you have urgent updates — like interview confirmations, offer acceptances, or quick screening questions — texting gets you answers faster. That speed can mean the difference between placing your candidate and watching them accept another offer.

Real-World Text Messaging Use Cases for Recruiters

TE Recruit’s texting capabilities aren’t just about sending messages. They’re about building a repeatable, professional communication process.

Here are some proven ways agency recruiters and search consultants are using it.

Candidate-Side Use Cases

1. New Application Follow-Up

When a promising candidate applies, you need to move quickly. With TE Recruit’s Pro Tier, you can automatically send a personalized text the moment you move them to a “Pre-Screen” stage:

“Hello [First Name], thank you for applying for the [Job Title] role. I believe your experience at [Current Employer] aligns well with our client’s needs. Do you have a few minutes to talk this week?”

Automation ensures no candidate slips through the cracks — and personal merge fields make each message feel tailored.

2. Interview Coordination

Scheduling interviews can be a back-and-forth headache. TE Recruit streamlines it by sending a ready-to-go text when you move a candidate to “Interview Coordination”:

“Hello [First Name], I’m reaching out to coordinate your interview for the [Job Title] role next week. What days work best for you?”

Fewer emails, fewer delays, and faster confirmations.

Client-Side Use Cases

3. Business Development Outreach

When you add a new prospect to your “Business Development” hotlist, TE Recruit can automatically send an introductory text:

“Hello [First Name], I’d love to introduce myself and learn about your hiring needs. Feel free to pick a time on my calendar here: [Calendar Link].”

This approach gets your message in front of decision-makers faster than email — and with a higher chance of immediate engagement.

4. Offer Acceptance Notifications

Clients love fast updates, especially when the news is good. When a candidate accepts an offer, send this text:

“Hello [First Name], great news — [Candidate Name] has accepted your offer! I’ll follow up shortly with next steps.”

This small touch strengthens client relationships and shows you’re on top of every detail.

The Compliance Advantage

Recruiters need to focus on placing candidates, not memorizing telecom regulations. TE Recruit handles much of the compliance heavy lifting:

• Built-In Opt-Out Handling – If a recipient texts “STOP,” the system automatically prevents future sends.

• A2P 10DLC Registration Assistance – TE Recruit guides you through the process of registering your business texting number, including brand verification and campaign approval.

• Template Best Practices – Add opt-out instructions automatically to templates so your messages are always carrier-compliant.

The result? Peace of mind that your texting strategy is both effective and safe.

Automation: Your Always-On Assistant

For Pro Tier users, TE Recruit’s automation features are a game-changer. Imagine:

• Every time you move a candidate to “Interview Scheduled,” they get an instant confirmation text.

• Every time you add a contact to your Biz Dev hotlist, they get a personalized intro and scheduling link.

• Every message you send is automatically logged without lifting a finger.

Automation ensures consistency, frees up time, and eliminates the risk of forgetting critical updates.

The Recruiter’s New Communication Hub

Here’s the bigger picture: TE Recruit isn’t just giving you another tool — it’s consolidating your communication into a central hub.

• No more toggling between your ATS, email, phone, and personal texts.

• Every message — inbound and outbound — tied to the right record.

• Templates and automation that keep your tone, timing, and professionalism consistent.

When your communication lives inside your ATS/CRM, it becomes part of your recruiting process — not an afterthought.

The ROI of Smarter Text Messaging

The benefits of TE Recruit’s texting capabilities go beyond convenience:

• Faster Time-to-Fill – Rapid communication accelerates decision-making.

• Higher Response Rates – Texting breaks through inbox clutter.

• Better Recordkeeping – Automated logging prevents lost details.

• Improved Candidate Experience – Candidates appreciate timely, personal updates.

• Stronger Client Relationships – Quick responses demonstrate professionalism and reliability.

For agency recruiters and search consultants, these gains translate directly into more placements and higher revenue.

Getting Started Is Simple

Whether you’re a solo recruiter or part of a large agency team, adding texting to TE Recruit is straightforward:

1. Register Your Brand – TE Recruit guides you through the A2P 10DLC compliance process.

2. Get Your Business Texting Number – Keep personal numbers private while presenting a professional, unified front.

3. Set Up Templates – Build messages for common scenarios with merge fields for personalization.

4. Enable Automations (Pro Tier) – Trigger texts automatically based on pipeline stages or hotlist actions.

5. Start Communicating Smarter – Text candidates and clients directly from their records, with every interaction logged.

The Bottom Line with Text Messaging

In recruiting, speed and personalization are everything. TE Recruit’s integrated text messaging gives you both in a compliant, organized, and automation-ready package.

If you’re still relying solely on email and phone calls, you’re missing opportunities. Your candidates are checking their texts right now. Your clients are too.

Why not meet them where they are, in real time, with a system built for recruiters?

Ready to see how TE Recruit™ can maximize your recruiting communication?

Request a demo today and experience the top-rated all-in-one ATS and CRM for recruiting agencies with powerful, compliant, and fully integrated texting that helps you place more candidates, faster.