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Recruiting Database

Gain access to millions of candidate resumes and thousands of open job orders with Top Echelon’s expansive recruiting database

The Value Behind Top Echelon’s Recruiting Database

Top Echelon offers many tools for recruiting. They include a recruiting software, recruiting network and a recruiting database full of candidates who are members of Top Echelon Network. Regardless of the kind of market in which you find yourself, finding high-quality candidates is a priority.

Below are four benefits of Top Echelon’s recruiting database:

Find Top Talent

Let’s face it: high-quality candidates are in demand, but high-quality candidates are exactly what you’re looking for. Top Echelon’s recruiting database is the best place for sourcing candidates when you can’t find them anywhere else.

Fill Positions Quickly

It’s not just about filling positions with the best candidate, it’s about filling the position with the best candidate quickly. That way, you can keep your clients happy and make more placements at the same time.

Find Candidates that Fit Specific Criteria

High-quality candidates become more difficult to find when you need them to fit specific criteria, such as living in a certain geographical location. Our powerful search tools allow you to search and filter through candidate profiles with ease.

Increase Revenues

Access to more candidates leads to more filled positions and more placements. This, of course, means more recruiting fees and more revenues for you and your agency.

Thousands of Jobs to Fill

In addition to Top Echelon’s recruiting database of more than six million resumes, there are thousands of job orders being shared by Top Echelon Network members in the Split Jobs Database. These job orders are pre-qualified by the submitting recruiter, who has also prepared a Job Order Data Sheet (JDS) with a comprehensive job description.

Network recruiters can be notified via email when split job orders of interest are added to the Network. This dynamic and collaborative system has been foundational to the success of our split fee recruiting network over the years.

Join Other Elite Recruiters

Top Echelon Network members work collaboratively by sharing information about their agencies in the Recruiter Database. This information includes:

  • Industries and niches in which they work
  • Names and contact information of other recruiters in their office
  • Corporate philosophies regarding recruiting and networking
  • Ways in which they prefer to work with other recruiters

This database is one of many ways that Top Echelon Network members can identify other recruiters who work in their same niche and build trading partner relationships with them.

Top Echelon’s Recruiting Database and ATS Integration

In addition to Top Echelon’s recruiting database of more than six million candidates, its Split Jobs Database, and its Recruiter Database, you can integrate all of these with Top Echelon’s top ATS and CRM.

In fact, Top Echelon recruiting software offers a whole range of data integrity features and functionality. These features include:

  • Duplicate checking
  • Merging
  • Tags
  • Searching
  • Custom Fields

Not only is the right applicant tracking system the best way to find top talent, but it allows you to easily manage your pool of candidates, filling more positions more quickly. One part of this is keeping the information in your database as current as possible, and that starts with removing duplicate recruiters. Top Echelon’s recruiting software and ATS gives users the ability to merge People records if duplicates are found within the database.

Frequently Asked Questions

Q.How To Create a Database for Recruitment:?

Creating a well-structured and efficient database for recruitment is crucial for effectively managing candidate information and streamlining the hiring process. There are several key steps to follow when creating a recruitment database.

Start by identifying the specific information you need to store and track for each candidate. This may include personal details, contact information, education, work experience, skills, and any additional data relevant to your recruitment process.

Second, select a database management system that aligns with your organization’s needs and resources. Consider factors such as scalability, security, and ease of use when making your decision. Next, create a logical structure for your database by defining the tables, relationships, and fields. Each table represents a specific entity, such as candidates, job positions, or interviews. Determine the appropriate data types for each field to ensure accurate storage and retrieval of information.

Fourth, design user-friendly forms or interfaces that allow recruiters or HR personnel to enter candidate details easily. These forms should align with the fields defined in the database schema and ensure data consistency and accuracy. The next step is to set up validation rules and data integrity constraints to prevent errors and maintain data quality. Implement checks for required fields, data formats, unique identifiers, and referential integrity between related tables.

Sixth, create search functionalities that enable recruiters to query the database based on specific criteria, such as skills, experience, or location. Develop reporting capabilities to generate insights and track recruitment metrics, such as the number of applicants per position or time-to-hire. Seventh, implement appropriate security measures to protect candidate data from unauthorized access. Use authentication and access control mechanisms to ensure only authorized personnel can view, edit, or delete candidate records.

And finally, perform routine maintenance tasks, such as data backups, database optimization, and software updates, to ensure the database operates smoothly and remains secure. By following these steps, you can create a robust and efficient recruitment database that centralizes candidate information, enhances collaboration among hiring teams, and improves the overall recruitment process.

Q. How to Maintain Recruitment Database?

Maintaining a recruitment database is crucial to ensure its accuracy, relevance, and efficiency over time. However, just as there are multiple steps for creating a recruitment database, there are also multiple steps for maintaining one.

First, it’s essential to keep the database up to date with the latest candidate information. Establish a process to update the database regularly, ensuring that new candidates’ details, including their resumes, contact information, and any relevant updates, are promptly added. Regularly review and update existing candidate profiles as well.

Second, conduct periodic data cleansing activities to eliminate any duplicate, outdated, or irrelevant data. Remove duplicate records to avoid confusion and ensure data integrity. Also, identify and eliminate any obsolete or irrelevant candidate information to keep the database streamlined and efficient. Next, implement a robust data backup strategy to prevent data loss in case of system failures or unforeseen events. Regularly backup the recruitment database and store the backups securely in a separate location. Perform test restorations periodically to verify the integrity of the backup files.

Fourth, protect your recruitment database from unauthorized access and ensure data security. Implement strict access controls and user permissions to ensure that only authorized individuals can access, modify, or delete data. Regularly review and update user access privileges as per organizational requirements. The next step is to monitor the performance of the database regularly to ensure optimal efficiency. Optimize queries and indexes to improve response times and reduce database load.

And finally, ensure compliance with relevant data protection and privacy regulations, such as the General Data Protection Regulation (GDPR) or any applicable local laws. Obtain necessary consents and permissions from candidates to store and process their data. Regularly review and update data privacy policies and procedures to align with changing regulations.

By following these practices, you can ensure that your recruitment database remains accurate, secure, and effective in supporting the hiring process. Regular maintenance will help you maximize the database’s value and efficiency while providing a positive experience for recruiters and candidates alike.

Q. What is the Best Recruitment Database Software?

When it comes to recruitment database software, there are several options available in the market, each with its own strengths and features. One notable software solution in this space is Top Echelon.

Top Echelon Software is a comprehensive recruitment software platform that offers a range of tools to streamline the hiring process and enhance recruiter productivity. It provides robust features designed to centralize candidate data, improve communication, and facilitate efficient candidate sourcing and tracking. Key features of Top Echelon Software are listed below:

Applicant tracking system (ATS): The software offers a powerful ATS that allows recruiters to manage candidate profiles, track job applications, and streamline the hiring workflow. It enables easy searching and filtering of candidates based on various criteria, saving time and effort.

Job posting and distribution: Top Echelon Software provides seamless integration with various job boards and social media platforms, allowing recruiters to post job openings and distribute them widely with a few clicks. This helps attract a larger pool of qualified candidates.

Candidate relationship management (CRM): The CRM functionality enables recruiters to build and maintain strong relationships with candidates. It allows for efficient communication, scheduling, and tracking of interactions, ensuring a personalized and engaging candidate experience.

Reporting and analytics: The software offers robust reporting capabilities, providing insights into recruitment metrics and performance. Recruiters can generate customized reports to evaluate their sourcing strategies, track their candidate pipeline, and measure the effectiveness of their hiring efforts.

Integration capabilities: Top Echelon Software integrates with various third-party tools, such as email platforms, calendar systems, and background check services, enhancing productivity and streamlining workflows.

Mobile accessibility: The software is accessible on mobile devices, allowing recruiters to stay connected and manage the recruitment process on the go.

While Top Echelon Software offers a range of features tailored to recruitment needs, it’s important to evaluate different software options based on your specific requirements, budget, and scalability. Consider factors such as ease of use, customer support, security, and integration capabilities when selecting the best recruitment database software for your organization. It’s recommended to request demos and trial versions to assess how well the software aligns with your workflow and recruitment objectives.

Top Echelon Recruiting Network Testimonials


Veronica s.

Career Professional.

“Interacting with true recruiting professionals is the biggest benefit [of Network membership], and the opportunity to expand my area of expertise is a close second. I enjoy assisting TE affiliates with targeted job searches, sometimes in industries that are outside of my usual area . . . With the Network, this level of partnership would not have been possible.”


Gary T.

Retail Options Executive Search.

“Partnering with other members and collaborating with them is the best way to enjoy more success. I have not come across one single partner that I have not enjoyed working with, and some of them have become my friends. We really are all in this together.”


Bob W.

Impact Solutions.

“We’re making placements that we would not have made and we’re providing more and better candidates to our clients. As a result, we’ve had more clients use us exclusively as they are satisfied enough with our results that they no longer want to deal with other firms.”

Get Access to the Top Echelon Recruiting Database

The Integrity of the Network

Network members are screened and vetted, meaning that you’re sharing information with other recruiters who place a premium on quality communication and quality data.

The Integration Between the Network and Recruiting Software

The candidates in Top Echelon’s recruiting database are recruited candidates, which means they’re of higher quality and better suited to fill your open positions.

The High Quality of the Candidates

Top Echelon Network and Top Echelon’s ATS are integrated, resulting in even greater efficiency and time savings when you use both.