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10 Types of Sourcing Tools to Find More Candidates

by | Jun 28, 2017 | Owner Issues, Top Echelon Blog

Finding candidates is difficult work. And, it can take you a while to find the right ones for your job orders.

Luckily, constantly developing technology has provided many recruiter tools that can make your candidate search easier. You can use sourcing tools to find candidates and track communication with them. Sourcing tools can help you find more candidates faster and improve your organization and productivity.

The best sourcing tools for recruiters

Check out the 10 types of sourcing tools for recruiters below. They are all online recruitment tools, so you can access them from anywhere. There is a mixture of paid and free sourcing tools for recruiters, making it possible to find something that fits in your budget. Also, the tools named below are just a few of the many available, so do some homework before you pick your tools.

Recruiter website

Every recruiter must have a website. Your website helps potential clients and candidates find you.

You can create your own website using one of the many online website builders. Or, you can also hire someone to build a website for you, which will free up your time and make the result more professional looking.

WordPress: Of all websites, 27% use WordPress. It is more advanced than other drag-and-drop website builders. You can use templates to design your site, but you might need to do some tweaking to meet your needs and create a unique site.

Top Echelon Recruitment Web Design: Top Echelon provides recruiting website design services. Because we only build websites for recruiters, we know how to design a site that fits your specific industry needs. The website will be optimized to help clients and candidates find you and sign up for your services. There is a fee for the web design services.

Forums and talent communities

Forums are great places to find candidates. People are engaged and can share their expertise. Look for highly knowledgeable and active users. If there is a rating system, look for users who have high scores.

There are general forums where many industries use the same site. Specialized talent communities exist too.

Stack Overflow: This site is designed for programmers. Users can ask and answer questions. You can search users, see what questions they answered, and view the communities they are in. People often have personal information about themselves on their profiles.

Meetup: This site lets people form and join groups around the things they enjoy. Some groups are based around hobbies, but there are professional groups, too. You can find people in professional groups and reach out to them about your open positions.

Quora: This is a knowledge-sharing forum site. People can ask and answer questions. You can search for industry experts who are answering questions on the site and reach out to them.

Social media groups: Many social media sites have groups that users can join based on their interests. Join groups for the industries you are recruiting for. Interact with the group and reach out to its members to find new candidates.

Social media posting

Did you know that posting on social media can improve your recruiting efforts? Posting regularly and interacting can attract people to your services. And, having a social media presence can make you appear more approachable and less spammy when you reach out to people.

You don’t need to constantly have your social media accounts open to make an impact. You can automate some parts of your social media recruiting strategy. You can use online tools to schedule your posts, measure statistics, and track your mentions.

Hootsuite: This tool lets you manage multiple social media profiles in one place. You can schedule content and see what performs the best with your followers. There is a free plan and multiple paid plans.

Buffer: This tool also lets you schedule your posts to publish at a later time. You can view analytics from your posts to see what performs the best. There is a free individual account and paid accounts that have more features.

TweetDeck: There are site-specific tools, such as TweetDeck. TweetDeck can help you track lists and organize your Twitter accounts, which can help you succeed at recruiting on Twitter. TweetDeck is a free tool.

Email scheduling and tracking

Sending emails can take a lot of your time. Scheduling emails might help. You can create many emails at one time and schedule them to send at a later date.

Email tracking tools also exist. You can keep track of when you need to send emails, and you can see if the recipients opened the emails.

Email-related tools can help you save time and learn what messages make the biggest impact.

Boomerang for Gmail: This tool integrates with Gmail accounts. You can schedule emails to send later. You can also set reminders to look at an email later or to follow up with messages that don’t receive a response. Boomerang has a free basic account and paid accounts with more features.

HubSpot Sales: This tool will notify you the moment a recipient opens an email or clicks on a link. You don’t have to guess whether or not they saw your message. You can also schedule emails for a later time. HubSpot Sales works with Gmail, G Suite, Outlook, and Office 365. You can sign up for a free account, but a paid version is also available.

Contact information finder

Have you ever found a promising candidate but didn’t know how to contact them? There are sourcing tools for recruiters that can help you uncover someone’s email, phone, or other contact information.

Prophet: This sourcing tool is a Chrome extension that lets you find emails, phone numbers, and social profiles. You look at a person’s social media profile, and the extension will find their email, phone number, other social profiles, blogs, and other information.

Hunter: This tool searches for email addresses on websites. It’ll scour a domain and give you all the addresses it can find. Hunter will verify email addresses, too. You can also use Hunter to find email addresses when you go to LinkedIn profiles. You can start with a free account, and paid accounts will allow you to make more email address requests.


Having a mutual connection can make reaching out to a prospective candidate easier. You can also ask the mutual connection to introduce you.

Rapportive: This is a browser extension that will give you information about your Gmail contacts. The extension pulls information from the contact’s LinkedIn profile. You can see basic information about your contact, along with the people you both might know.

Conspire: This tool connects with your email and analyzes your contacts. It tells you where you might have a connection to another person, so your existing contact can make a connection for you.

Social media profiles

Social media profiles can help you learn more about your prospective candidates. But, it can sometimes be difficult to find someone’s profile, especially if they have a common name. You can use recruiting tools to help you find all the profiles for someone.

360social: This is a browser plugin that lets you see information about people. You can see their picture, skills, current job, contact information, and social profiles.

Discoverly: This Chrome extension intertwines your Gmail and social media accounts. When you are in your email or visiting someone’s social media profile, you can see your mutual friends, connections, and tweets. You can also see the person’s contact information.

Search engines

Search engines can help you find candidates even if they don’t use social media. You can do a Google resume search to discover qualified people. By using a strategic search, you can narrow down your results to the people who meet your client’s qualifications.

Google Boolean operators: This isn’t a recruitment tool so much as a strategy. You can refine your web searches by using symbols and search operators in your search. By excluding items from your query, you get better search results that match what you are looking for.

Social search

Social media sites now have powerful search engines built into them. You can search for people based on their location, job, skills, interests, and more.

Social search terms: Similar to a Google search, you can type certain things into social media sites to receive better results. Social media sites typically have an advanced search option that makes searching for specific types of people easier.

Recruiting software

Recruiting software can help you organize your candidates and the information you have about them. You can store resumes, contact information, and notes about your conversations. You can improve your contact management and create reminders to reach out to a candidate.

A good recruiting software will let you search and organize your candidates based on keywords. Sorting functionality makes it easier for you to find candidates in your database that match open positions.

Big Biller: Big Biller’s ATS recruiting software includes an applicant tracking system and a recruiting CRM. You can parse resumes; categorize candidates, companies, and jobs; schedule events and create reminders; take notes; track candidates throughout the hiring process; and more. There is a monthly fee, but there is free support and no contract.

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